Office Managing
In charge of office management
Office Peripherals
Act as Receptionist for the office
Administrative issues / Office supplies
Procurement – Creates requisition (PO)
Look after facilities and utilities of a business (This includes contacting utility companies to make sure that all services are functioning properly)
The office manager also typically looks after other needs of the office building, including insurance, cleaning services, pest control and landscaping
RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities)
Maintain office services
Main Activities
Office Manager’s primary support on Operation management for Indonesia office
Establish standards and procedures
Organize office operations and maintain office efficiency on office systems, layouts, and equipment procurement
Contributes to team effort by accomplishing related results as needed
Organize new hire setup process on IT coordination (RSA token, laptop request) and mobile equipment, not limiting to the coordination with onsite IT support
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
Be the go-to person on travel related enquiries and travel insurance matter
Organize and set up for new hires on company corporate card
2. Maintain office records
Main Activities
Design filing systems
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure effective transfer of files and records
Ensure personnel files are up to date and secure
Maintain office efficiency
Main Activities
Some overtime / weekend work due to facilities management requirements
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
Perform other related duties as required
Communication
If there are any changes in the office schedule, policies or procedures, it is the Office manager’s duty to communicate the same to the employees.
Office manager must ensure the general communication (General notification / Important notice) is communicated to the employees.
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