Job Introduction
ALE is seeking a HR Administration Assistant for our Jakarta office supporting all HR activity that are being run from there. This is an exciting role that is best suited to an experienced HR Administration candidates with a HR and Administration background. As an ALE HR Administration Assistant, you will be responsible for the administration task in HR Department. The role is integral to the successful delivery of HR Admin task and will see you closely interact with the various departments to obtain information for all Department.
Role Responsibility
Maintain employee records (soft and hard copies), by entering and updating employee information into company databases,
Responsible for attendance checking, checking of time-sheets for overtime claims, updating of information online, etc
Update HR databases (e.g. new hires, separations, vacation and sick leaves)
Provide both HR-specific and general administrative and secretarial support in HR Department
Answer department telephones, relay messages, and distribute information to employees.
provide direct support to HR team by scheduling meetings and appointments, making travel arrangements, and processing expense reports.
Responsible for the stationery of HR Department, and consolidate department’s stationery order to Admin Department on a monthly basis
Responsible for editing documents and presentations
Prepare paperwork for HR policies and procedures, create forms, templates, and other HR-related documents.
Process employees’ requests and provide relevant information
Assist HR Manager with specified projects, such as planning company events, meetings and training / seminars
Responsible for all training request for all department.
Posting job openings, reviewing resumes, calling candidates, and scheduling interviews.
Prepare reports and presentations for internal communications
Provide orientations (induction) for new employees by sharing onboarding packages and explaining company policies
Assist in payroll preparation by providing relevant data, like absences, overtime and leaves.
Responsible for foreign employees’ matters such as working permit application, renewal of working permit, outsourcing, etc.
Responsible for all internship matters
Registering BPJS Tenaga Kerja (Social Security) and BPJS Kesehatan (Healthcare Security) for all employees to BPJS office
Registering new employee to Company Health Insurance and taking care of employee claim for medical insurance
The Ideal Candidate
PERSON SPECIFICATION
Essential
QUALIFICATIONS / KNOWLEDGE
A degree or similar qualification in Business Administration or similar.
Essential
EXPERIENCE
At least 1-2 years in previous business admin role in an international business.
Experience in dealing with blue and white collar workforce
Experience of financial and/or HR administration.
DESIREABLE
A background within a multinational company.
Essential
SKILLS
Excellent standards of written work
Fluent English, written and spoken
Computer literate
Experienced in travel co-ordination
DESIREABLE
Good control of time management
PERSONAL ATTRIBUTES
Essential
Confident communicator
Energetic and proactive
Assertive as needed
Objective in decision making
Supportive
Open to ideas
Takes initiative and ownership of tasks.
DESIREABLE
Remains calm under pressure
Enjoys learning new things
Essential
OTHER REQUIREMENTS
Viewed as capable and credible by managers
Full rights to live and work in country of location
DESIREABLE
Innovative and forward thinking
Package Description
Dependent upon experience
About The Company
ALE is a leading provider of heavy lifting and transportation solutions to a wide variety of industry sectors worldwide, ranging from power generation to ports, from renewables to oil and gas, and from civil engineering to mining. We work with clients both onshore and offshore, and in many other challenging environments from high altitude, to desert and even arctic conditions. Our expertise lies in all aspects of heavy lifting and transportation, including specialised cranes, transporters, hydraulic equipment, and barges. The unique nature of our work means that we rely on highly skilled operators and engineers to work on our projects in a safety critical environment.
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